Constitution

Constitution
Of the Gila Valley Baptist Association
Approved at the 61st Annual Meeting on October 16, 2004
Article I – Name
This body shall be known as Gila Valley Baptist Association.
Article II – Mission/Purpose
The Gila Valley Baptist Association of churches exists to partner together in fulfilling the Great
Commission. Matthew 28:19-20.
Article III – Statement of Faith
The Holy Bible is the inspired word of God and is the basis for any statement of faith. The Association
subscribes to the doctrinal statement of The Baptist Faith and Message as adopted by
the Southern Baptist Convention on June 14, 2000.
Article IV – Membership
Section I: Doctrinal Position - The membership of this Association shall be composed of messengers
representing cooperating Baptist churches, the scriptural beliefs and practices of which
churches shall generally conform to the Articles of Faith accepted by Southern Baptist
Churches such as The Baptist Faith and Message adopted by the Southern Baptist
Convention on June 14, 2000.
Section 2: Messengers - Each church shall be entitled to send to the Annual Meeting a Pastor and two
Messengers, and one additional Messenger for each fifty (50) members or fractional
part thereof, provided that no church shall be entitled to more than fifteen (15)
Messengers.
Section 3: Qualifications – Any church wishing to cooperate with this Association shall petition by letter
and Messengers, shall come under watch-care for twelve months following the
acceptance of petition, shall present the Annual Church Profile, and shall be in annual
financial support of the Cooperative Program and the Association. The Trustees shall
investigate that make suitable recommendation to the Association.
Section 4: Local Church Autonomy – The Association shall have full authority for the carrying out of its
own work, but shall never exercise legislative or ecclesiastical authority over any church,
nor shall it, in any way, interfere with the rights and absolute independence of churches.
Section 5: Association Autonomy - The association reserves the right to determine its own membership
by permitting or refusing the seating of the Messengers to the Annual Meeting of the
Association. The determination shall be by the Association on the unanimous
requirements stated in Article IV, Section 1 and 3.
Article V – Officers
Section I: Identification - The officers of the Association shall be Moderator, Vice- Moderator, Clerk,
Treasurer, and Associational Missionary. These officers will constitute the
Administrative Team of the Association.
Section 2: Election – The Moderator, Vice-Moderator, Clerk, and Treasurer shall be nominated by the
Nomination Committee and elected for one-year terms at the Annual Meeting of the
Association.
Section 3: Limited Terms - The Moderator shall serve a term of one year at a time, with the maximum
being two (2) consecutive terms, after which he is ineligible for re-election until at least
one year has lapsed.
Article VI – Amendments
Section I: This Constitution may be amended by a two-thirds majority of Messengers present and voting
at any regular Annual Meeting, provided that such proposed amendments be submitted
and publicized in writing to Executive Board members at least one year before such
action is taken.
Bylaws
Of the Gila Valley Baptist Association
Approved at the 61st Annual Meeting on October 16, 2004
Article I – Rules of Order
This body shall recognize the latest unabridged addition of Robert’s Rules of Order as its parliamentary
guidelines for business procedure.
Article II – Trustees
The Association shall elect a Board of Trustees. There shall be three Trustees nominated by the
Nomination Committee and elected on a three-year rotation basis with one new Trustee
elected each year, according to the Articles of Incorporation on file with the Secretary of
State of the state of Arizona. Said Trustees are unauthorized to hold, purchase, and
receive title to real estate and other property by devise, gift, grant or other conveyance,
with power to mortgage and borrow money, sell or convey the same or any part, parcel
or portion thereof, when so directed by the Association, in Annual Meeting or by the
Executive Board between Annual Meetings. The Trustees shall also serve as a
“Credentials Committee” to fulfill the functions of Article IV, Sections 3 and 5 of the
Constitution.
Article III – Executive Board
Section I: Electing Leaders - The Executive Board, at the recommendation of the Nominating
Committee, will fill all vacancies among officers, missionaries, Ministry Team Leaders
occurring between annual meetings.
Section 2: Association Ministry Team – The Executive Board of this Association will have an Association
Ministry Team, composed of all officers of the Association and all Ministry Team
Leaders. The Associational Missionary will be chairman of the Association Ministry
Team which will give oversight to all the ministries of the Association.
Articles IV – Boards and Committees
Section I: Executive Board – There will be an Executive Board of this Association which will be
responsible for the business of the Association between Annual Meetings. The Board
shall be composed of the pastors of the churches and one member from each church
(two will be elected annually by the church), and all elected officers of the Association.
Section 2: Special Committees - The Moderator shall appoint all special committees, subject to
ratification or revision by the Messengers in the Annual Meeting or the Executive Board
between Annual Meetings.
Section 3: Ex-Officio Members - The Moderator and the Associational Missionary will serve as exofficio
members of all committees except that they will serve as regular members of the
Executive Committee.
Section 4: Administrative Team – There will be an Administrative Team composed of the elected
officers of the Association which will meet as needed to bring recommendations to the
Executive Board or the Association in Annual Meeting. The Moderator will serve as
chairman of the Administrative Team.
Section 5: Nominating Committee - There will be a Nominating Committee composed of six members
who will serve on a three year rotation basis. The Nominating Committee will be
nominated by the Administrative Team and elected by the Association in Annual
Meeting or the Executive Board between Annual meetings.
Section 6: Exclusions - No person, except ex-officio members, may serve simultaneously on the
Administrative Team and the Nominating Committee.
Article V – Annual Reports
Section I: Annual Church Profile - The churches affiliated with this body shall furnish annually to the
Association the information necessary to complete the Annual Church Profile.
Section 2: Associational Missionary’s Report - The Associational Missionary will submit a yearly
report to the Association.
Section 3: Executive Board Report - The Executive Board of the Association will submit a yearly report
to the Association.
Article VI – Meetings
Section I: Annual Meeting - The Association shall meet annually at such place and time as it may select
by majority vote. This recommendation is to come from a special Temporary
Committee appointed by the Moderator on Time, Place, and Preacher. In case of
extenuating circumstances requiring a change in time, place, or preacher of the Annual
Meeting, the Executive Board may vote to change based on the recommendation of the
Administrative Team.
Section 2: Executive Board - The Executive Board will constitute the Association between Annual
Meetings and shall meet quarterly, or at other intervals as it may determine, to conduct
the business of the Association.
Section 3: Notifications - The Moderator and the Associational Missionary will be informed in advance
of all committee and/or Ministry Team meetings. Members of the Executive Board will
be informed of all Executive Board Meetings as well as the Annual Meeting.
Article VII – Proceedings
Section I: The minutes of the Annual Meeting of this Association, together with such tabulated
information t he Clerk may deem useful, shall be published and distributed annually
among the churches of the Association.
Article VIII – Amendments
Section I: These Bylaws may be amended by a two-thirds majority of Messengers present and voting
at any regular Annual Meeting, or by a two-thirds majority of members present and
voting at a regularly scheduled meeting of the Executive Board, provided that such
proposed amendments be submitted and publicized in writing to all Executive Board
members at least one month before such action is taken.
Comments